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Building Communities of Devoted Followers of Jesus.
Office Manager
The Office Manager is primarily responsible for administrative oversight and planning for Hicks Memorial Methodist Church. This role equips our congregation and staff to carry out our mission to build communities of devoted followers of Jesus. The ideal candidate will have a living faith, excellent organizational and writing skills, an aptitude for fast pace learning, and people skills that connects with our congregation and staff (collaboration is must in this role). We hope to hire a self-starter who is passionate about God, people, and
administration.
Our Office Manager position requires in person work in Duncansville, PA. The position will entail twelve hours a week with an annual salary of $13,125.00 with potential for growth in hours and salary.
The position will be paid as a monthly stipend. Our Office Manager will report to our Senior Pastor alongside heavy collaboration with our Associate Pastor.
We are part of the Global Methodist Church, emphasizing Wesleyan theology.
Office Manager Job Description
The Office Manager of Hicks Memorial Methodist Church is to be under the guidance and direction of the Administrative Council and the Pastors. The Office Manager will do the work of the church relative to record keeping, bulletin preparation, event planning, newsletter development, and the work of the Pastors as given.
Daily
1. Pick up mail at Post Office
2. Open the church mail and distribute accordingly to church staff and other mailboxes at the back stairway of the church
3. Answer the telephone, give assistance and take messages for the Pastors
4. Greet those who come into the office, answer their questions, give needed assistance, or refer them to the proper staff person as necessary
5. Receive visitors at the office and give assistance if necessary
6. Maintain a master calendar of all church activities and of all events taking place in our facilities via Microsoft Office and paper copy. Ensure that events and rooms are not double booked.
7. Utilize Slack as a measure of communication with staff
Weekly
1. Prepare 300 Sunday bulletins by Friday
2. Create Welcome and Announcement Slides in PowerPoint to be shown at the beginning of 9:45 & 11:15am Sunday Worship
3. Prepare large print bulletins
4. Change the weekly hymn numbers on the Sanctuary Hymn Board
5. Type and/or format any inserts for the Sunday bulletin, including the weekly Communication Card insert
6. Print, fold, stuff and distribute bulletins in sanctuary
7. Print and organize necessary staff documents
Monthly
1. Compose, edit, and mail both print and electronic issues of monthly newsletter (with assistance of volunteers). Newsletters are sent out monthly
2. Send reminder emails to committee members of their monthly meeting dates
3. Attend bi-monthly staff meetings on Wednesday afternoons
Miscellaneous
1. Operation of a computer system in the daily task of organizing and implementing church business. Assist in drafting and typing letters, reports, records, etc. as needed for program staff and church officials
2. Maintain and update database of mailing lists, membership status, birthdays, and committees
3. Give clerical support to all program staff and church committees. Order curriculum material and other supplies needed by the church, as directed by staff
4. Record deaths, new members, births, baptisms, transfers of membership when necessary
5. Prepare wedding and funeral bulletins when necessary
6. Order and maintain an adequate inventory of office supplies and materials for special services (Bibles, Communion wafers, candles, etc.)
7. Assist in the planning and execution of community meals (church picnic, Tailgate service, Thanksgiving meal)
8. Communicate important information to the church via email and collaborate with our social media intern for further communication
9. Ensure that all volunteers and staff are current and up to date for clearances for Safe Sanctuary
If interested in applying, please send a cover letter and resume to office@hickschurch.org by February 8, 2026.